City Of Folsom Charter Information

Section 5.04. Purchasing and Contracting:

The City Council shall by ordinance provide for a purchasing and contracting system assuring a maximum of competition for the lowest price consistent with a stated level of quality. The purchasing and contracting system shall provide for:

A. Delegation of Authority. Control of the system by the City Manager, who shall be empowered to make purchases and to award contracts for amounts of $10,000 or less, adjusted in amount annually as set out herein in Subsection C;

1. Delegation of responsibility by the City Manager to any appointed subordinate;

3. An informal bid solicitation process for purchases and con- tracts in amount between $25,001 and $74,999;

2. A requirement that should contracts or purchases in amount of $10,000 or less be awarded to any 1 vendor or contractor cumulatively totaling $100,000 in any 3-year period then, in that event, the competitive process set out herein shall be followed should such process otherwise be required hereunder;$100,000 in any 3-year period then, in that event, the competitive process set out herein shall be followed should such process otherwise be required hereunder;

3. An informal bid solicitation process for purchases and contracts in amount between $10,001 and $24,999;

B. Award of Contracts and Purchases. Award of contracts and purchases to the lowest responsible bidder or vendor meeting specifications, except as provided here in and in the ordinance;

C. Sealed Competitive Bids. Sealed bids for competitive purchases involving the expenditure of $25,000 or more, but this amount and all dollar amounts set out in this section shall be revised by the Council annually as part of the annual budget by a revision factor determined by utilizing reliable indicators or indices of price changes;

D. Waiver of Bids. Waiver of competitive bidding for purchase of non-competitive items and contracting for services, in emergencies, for copyrighted and patented items and services, and for professional or specialized services for which a written finding is filed with the City Clerk regarding the reason for noncompetitive, emergency or sole source acquisition;

E. Other Procedures. Provision for step procurement involving request for information, request for proposal, request for technical services, and joint contract or purchase awards for subcontracts, and joint bidding with or purchasing through other governmental jurisdictions;

F. Prohibition. Prohibition of splitting contracts or purchases to avoid dollar limits;

G. Rejections. Rejection by the Council of any and all bids;

H. Bid Bond. Requirement of a bid bond or certified check for all sealed bids:

I. Public Notification. Full public notification of all calls of sealed bids by provision of 10 days notice through appropriate publication:

J. Public Works Determinations. Determination of which public works or improvement projects are to be performed by city forces and which are to be let to contract:

K. Other Matters. Other matters as shall be determined to be required by Council.