City of Alameda Municipal Code

2-61 - BIDDING PROCEDURES ON PUBLIC PROJECTS AND GOODS AND SUPPLIES.

2-61.1 - Informal Bid Procedures.

Public projects, as defined by the Uniform Public Construction Cost Accounting Act and in accordance with the dollar amount limitations listed in Section 22032 of the California Public Contract Code, as amended from time to time, may be let to contract by informal procedures as set forth in Section 22032, et seq., of the Public Contract Code. (Ord. No. 2473 N.S. § 1) (Ord. No. 3154 N.S., § 2, 6-7-2016)

2-61.2 - Contractors List.

A list of contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated by the California Uniform Construction Cost Accounting Commission.

(Ord. No. 2473 N.S. § 1)
2-61.3 - Notice Inviting Informal Bids.

a) Where a public project is to be performed which is subject to the provisions of this article, a notice inviting informal bids shall be mailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with subsection 2-61.2, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notice at the discretion of the department/agency soliciting bids; provided however;

1. If there is no list of qualified contractors maintained by County for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the Commission.
2. If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.

b) Notices shall be mailed not less than ten (10) calendar days before bids are due.

c) Notices shall describe the project in general terms, how to obtain more detailed information about the project, and state the time and place for the submission of bids. (Ord. No. 2473 N.S. § 1)

2-61.4 - Award of Contract.

The City Manager or his or her designee is authorized to award informal contracts pursuant to this subsection to the lowest, responsive, responsible bidder.

If all bids received are in excess of the informal bid limits stipulated in PCC Section 22034(d), as amended from time to time, the City Council may, by passage of a resolution by a four-fifths ( 4/5 ) vote, award the contract to the lowest, responsive, responsible bidder if it determines the cost estimate of the City was reasonable. (Ord. No. 2473 N.S. § 1) (Ord. No. 3154 N.S., § 3, 6-7-2016)

2-61.5 - Relation to Work by Force Account.

Nothing contained herein shall affect the City's ability to perform work by force account as set forth by resolution. (Ord. No. 2473 N.S. § 1)

2-61.6 - Goods and Supplies.

The above procedures shall also apply to the purchase of goods and supplies of twenty-five thousand ($25,000.00) dollars or less. (Ord. No. 2473 N.S. § 1)

2-61.7 - Joint Purchases with Public Agencies.

Subject to the provisions of subsection 2-62.2 and notwithstanding any other provisions of this chapter, materials, supplies, equipment, vehicles, apparatus, or other personal property or goods may be purchased together or in cooperation with any other city, county, state, federal or other public agency, including a joint powers authority, provided the purchase is the result of competitive bidding or proposal and is made in compliance with the competitive bid or proposal requirement of any participating agency or organization in a manner that is consistent with law. (Ord. No. 2719 N.S. § 1)

2-61.8 - Design Build.

a) This section provides for an alternative and optional procedure on bidding on certain building construction projects.

b) The City Council may authorize use of a design-build contract for projects estimated to cost one million dollars ($1,000,000) or more when it is anticipated that this contracting method will reduce project cost, expedite project completion, or provide design features not achievable through the design-bid-build method. The City may award a design-build contract based on either the low responsible bid or best value.

c) As used in this section:

1. " Best value " means a value determined by objective criteria and may include, but is not limited to, price, features, functions, life-style costs, and other specified criteria.
2.  " Design-build " means a procurement process in which both the design and construction of a project are procured from a single entity.

d) Design-build projects shall progress as follows:

1. The City shall prepare a set of documents setting forth the scope of the project in sufficient detail to describe the City's needs and minimum requirements.
2. Based on the documents prepared in paragraph (1), the City shall prepare a request for proposals that invites interested parties to submit competitive sealed proposals in the manner prescribed by the City.
3. The City shall prequalify design-build entities and may use the standard questionnaire developed by the Department of Industrial Relations.
4. The City shall establish a procedure for final selection of the design-build entity. Selection may be based on a competitive bidding process resulting in lump-sum bids by the prequalified design-build entities, with the contract to be award-ed to the lowest responsible bidder. In the alternative, selection may be based upon a design-build competition based upon best value and other criteria set forth in the request for proposals upon four (4) affirmative votes of the City Council per City Charter section 3-15.

e) The City Manager or his/her designee is authorized to develop and implement appropriate rules and regulations necessary to carry out the intent of this Chapter. At a minimum, the rules and regulations will address the following issues: information to be included in design-build requests for proposals, procedures for evaluating design-build proposals and awarding design-build contracts, bonding and insurance requirements for design-build contractors, and subcontractor listing requirements for design-build proposals. (Ord. No. 2919 N.S. § 1)